Please ensure you read these Terms and Conditions carefully and understand them before signing your final acceptance of a place at the Leeds International Study Centre (hereafter referred to as Leeds ISC). The Terms and Conditions referred to herein constitute the entire agreement between the parties and shall supersede any and all promises, representations, warranties or other statements whether written or oral made by or on behalf of one party to the other of any nature whatsoever or contained in any leaflet brochure or other document given by one party to the other concerning such subject matter. The Leeds ISC is administered and taught by a Study Group company, Bellerbys Educational Services Limited hereinafter referred to as the Leeds ISC. By signing these Terms and Conditions you give permission to participate in course related trips arranged by the Leeds ISC.
If the application is accepted, a written offer of a place will be made. To accept this offer a confirmation payment is required comprising a non-refundable administration fee of £200 and £1,000 security deposit. Prior to enrolment (and before you apply for your Confirmation of Acceptance of Studies (‘CAS’)) you will also need to pay £6,000 in advance tuition fees. Non-payment by the fee deadline may put your place at risk. If you do not require a CAS you must pay this sum no later than 3 months before the start date of your course. Once the CAS has been issued, and before arrival at the Centre, you will be required to pay the balance of the first two semesters’ fees along with the accommodation fees (if applicable) as set out on your individualised payment plan on your offer letter.
The refundable security deposit is primarily held against any damages and other incidental expenses, and if at the end of a course there are any monies left these can be offset against disbursements, otherwise an invoice will be issued for any damages/disbursements in excess of the deposit. Any monies left will be refunded within 90 days of completion of the final term less any deductions made for any amount outstanding at that time. No other refunds will be made.
Additional charges may be made for such items as accommodation security deposits, bedding packs, accommodation specific insurance, University administration fees and other sundry expenses. These items may be charged either to your ISC student account or your University student account. Residential accommodation is subject to availability and early confirmation is advised.
Cancellations must be made in writing and the period of cancellation applies only from the date upon which Study Group receives the written notice of cancellation. If cancelling the course, students must also confirm if they are cancelling StudyCare insurance.
For accommodation cancellations and refunds, individual tenancy agreements take precedent over these general terms and conditions.
Fees are payable termly to the Leeds ISC, one month before term starts.
Termly payment will be subject to any increase in tuition or accommodation fees which may be announced during the course. Admission to classes is dependent on fees having been received by the Leeds ISC.
Reasonable efforts are always made to keep fees to the minimum that is consistent with the provision of a modern and efficient teaching programme. However, fee increases may become necessary from time to time in order to maintain standards and will become effective immediately they are notified.
If payments become overdue, the Leeds ISC reserves the right to suspend or cancel tuition and to charge interest on the balance at the rate of 2% above the base rate of NatWest Bank per month or part thereof.
Fees remain payable if Notice of Withdrawal has not been given in accordance with these conditions.
The Leeds ISC reserves the right to withdraw programmes, if the number of student applications for those programmes fall below the minimum number required running the programme. Under such circumstances students will be given the opportunity to either change their programme of study or withdraw from the Leeds ISC with no liability for cancellation fees.
View the full Pre-Arrival Refund Policy here.
The Leeds ISC reserves the right to withdraw academic programmes if student numbers drop below the minimum number required to run the programme. If this occurs, the student will be offered an alternative academic programme or enrolment at another ISC (visa regulations permitting).
Should the student be successful in progressing to a University of Leeds Undergraduate/postgraduate programme, an amount equivalent to 15% of that Undergraduate programme's first year's fees will be payable by the student to Bellerbys Educational Services Limited as a degree programme preparation fee. At the same time, the student will be entitled to receive a 15% discount from the University of Leeds in respect of its first year's fees.
Students who do not yet meet university criteria for English Language proficiency will be expected to take an appropriate English Language course at the Leeds ISC.
Students are accepted into the Leeds ISC on the strict understanding that progression through the course is conditional upon satisfactory and required attendance and successful attainment of prescribed performance targets (available on the individual course pages).
Students are formally assessed at least twice a year. The assessment will take into consideration:
Students who do not meet the attainment criteria will not be allowed to proceed with their original course but will be offered an alternative course or invited to withdraw from the Leeds ISC without refund.
All students' English and numeracy skills will be tested on arrival. Should the required standards not be met the centre may be required to alter the student's study plan to one more appropriate to their academic level. This may incur additional costs.
Accident and Medical insurance
We strongly recommend that all students have appropriate accident and medical insurance for the duration of their study in the UK. Depending on the policy, insurance may cover otherwise non-refundable course fees in the event of cancellation. You may either take out our StudyCare Insurance Plus policy or cover with an alternative provider. Further information about StudyCare Insurance Plus can be found at the following link: http://www.studygroup.com/land/studycare. Cover under the StudyCare Insurance Plus policy will not commence until the insurance fees have been paid in full. Should you cancel your course, you will also need to notify us that you wish to cancel your insurance policy.
Personal belongings and contents insurance
While the Centre takes all reasonable precautions to ensure the safety and security of students on campus we cannot accept responsibility for loss or damage to students’ personal property. All students are, therefore, strongly advised to take out a contents insurance policy.
Once a student has arrived in the UK, a minimum of one term’s notice (in writing) is required, or payment in lieu, whether or not the student continues to attend lessons.
Students following the English Language Preparation courses are enrolled to progress on to the academic programme assuming a satisfactory level of English has been obtained. The student must therefore give the standard term’s notice if they do not wish to progress further at the Leeds ISC.
If withdrawal is due to refusal of a visa extension then less notice may be accepted (at the Leeds ISC’s discretion) as long as full written details are provided before a course recommences.
Where withdrawal is due to illness, if the student has taken out the comprehensive StudyCare plan insurance scheme (details of which are available on request), subject to the terms of the scheme the student may be able to claim a refund.
Notice of withdrawal must be given in writing and is effective from the date it is received by the Leeds ISC. Enrolment is for the Leeds ISC only and is non-transferable.
View the full Post-Arrival Refund Policy here.
If, after a Leeds ISC applicant has indicated an intention to progress onto a particular degree programme, but prior to the student completing the Leeds ISC programme, and either University discontinues the nominated degree programme, the student may either: (1) withdraw without liability for fees other than the fee liability for the Leeds ISC programme, or (2) transfer to such other programme (if any) as may be offered by the University for which the student is qualified. If in these circumstances the student wishes to withdraw from the University and enrols in a course at a different university, the University shall use its reasonable endeavours to assist the student.
Once the student has commenced the first term of master-level study, if:
Students are required as a condition of enrolment to pay all fees due to the University according to fee status and published fee rates.
Enrolment also entails the student’s agreement to abide by the provisions of the University.
The provision of a facility or service may attract an additional charge (i.e.: separate from tuition fees). Both Universities will make this clear in advance. If a student contracts voluntarily to receive an extra facility or service from the University, but subsequently fails to pay all or part of the agreed charge, the University maintains the right to withdraw the service and to recoup the outstanding charge.
Payment can be made to the ISC using a number of payment options via our PayOnline platform. Access to this platform can be found on How to Pay page using your unique student access code.
Please note that we are NOT able to accept cash payments for fees. Cash payments may only be made to cover sundry charges as set out below.
If you choose to pay in your local currency a foreign exchange rate will apply. The applicable exchange rate can be viewed online as at the time and date of the payment.
Bank charges and commission for both the sending and receiving banks should be paid by the sender of funds or they will be applied to the student’s account.
Accounts communications will be sent both to the person responsible for paying the fees and to the student unless written instructions are received to the contrary.
Refunds are made after calculating any damages or disbursements due, or any other incidental fees or charges. Should the applicant decide not to pursue their place on the course after a CAS has been issued, no monies will be refunded.
Applicants who firmly accept an offer of a place and who complete the relevant accommodation application procedure by the published accommodation deadlines will be housed.
If you miss your start date for any reason, we reserve the right to change your accommodation. If you ask us to arrange accommodation for you, you agree that we may refer your request to a third party accommodation provider with whom we may share your personal information (such parties to include, but not be limited to, student.com). You further agree that such party may contact you directly in relation to accommodation.
Rents vary according to the type of accommodation offered. Rent is due as per the accommodation terms and conditions and students can choose to pay in the following ways:
(a) the full amount in advance; (b) in instalments.
Residents may be subject to disciplinary action and/or legal possession proceedings if they breach the terms of their tenancy agreement
The student (and, where applicable, his or her parent or guardian):
Any information provided to Study Group/Leeds International Study Centre may be held on computer and shall be used by Leeds International Study Centre in accordance with UK Data Protection law. Information provided to Leeds International Study Centre is held and processed for the purpose of administering your application, and we may share your information with Study Group's offices around the world. This information may be carried forward to your official student record, which holds data in electronic and paper form on your personal details, academic and administrative history and on relevant financial transactions Leeds International Study Centre may disclose appropriate personal data and sensitive personal (each as defined in the Data Protection Act 1998) to third parties outside of the International Study Centre including, but not limited to, your agent, sponsor, any third party accommodation provider to whom we may make a referral (including, but not limited to, student.com) or the University, where there is legitimate need or obligation, during or after your period of study. This personal data may include data such as your performance, progress and examination results at Leeds International Study Centre. We will not disclose information about you to any other third parties without your permission unless there are exceptional circumstances, such as when the health and safety of yourself or others is at risk or where the law requires information to be passed on. Once you progress to a degree programme, the University is required to provide information to UK agencies including the Higher Education Statistics Agency. After you leave, the parts of your student record which the University needs to retain will be archived. Information may also be shared with the University for the purpose of managing our relationship with you as an alumnus. Other information will be destroyed. Throughout, your personal data will be held in accordance with current UK data protection law.
Any reference in these terms to liability of students shall also infer liability on the financial sponsor of the student, and such liability is joint and several.
No variation to these conditions is valid unless agreed in writing by the Principal, ISCs provided always that the Leeds ISC reserves the right to make any addition, amendment or alteration to these conditions upon giving one term’s written notice of such change to all affected students.
The Leeds ISC is obliged to report, on request, visa status, attendance records and UK contact details to relevant UK government bodies. Study at the Leeds ISC is conditional upon Students complying with all policies of UK government bodies at all times. A student wishing to continue their studies in the UK after studying at the Leeds ISC may need to reapply for a visa from outside the UK and should check UKVI policy guidance from time to time as to whether this applies
It is recognised that students., their parents or their representatives may sometimes need to make a complaint about the services received during the application and admissions process. Study Group has a complaints services for this purpose. If you wish to make a complaint, in the first instance you should refer the issue to your Study Group Admissions contact who will discuss the problem with you and attempt to make things right. If we are not able to resolve an issue in this way, you can then formally raise a complaint by email to UKEUISCQUERIES@studygroup.com. Please include the following information in your email:
We will acknowledge receipt of your complaint within 48 hours, and we aim to formally respond within 5 working days
Please supply the Leeds ISC with personal e-mail addresses and mobile telephone numbers prior to arrival, in order that communication, to include transmission of student reports, may be maintained at all times. Please also advise of any changes as they occur.
Your acceptance (or acceptance by your parent or legal guardian if you are under 18 years of age) of a place to study at the Centre, indicates that you:
Provided that the indemnity herein shall not extend to any claims, damages, costs or expenses in respect of and to the extent to which the Centre and member(s) of the staff or any of them shall be entitled to be indemnified under any policy of insurance or as may arise as a result of negligence causing injury or death.
Without this indemnity, you may not take part in an expedition organised by the Centre.
Leeds International Study Centre has undergone a Higher Education Review (Embedded Colleges) by the Quality Assurance Agency for Higher Education (QAA) and have received its final report, which is available in full at: http://www.qaa.ac.uk/reviews-and-reports/provider?UKPRN=10008098.
The review resulted in the following outcome:
The maintenance of the academic standards of awards meets UK expectations.
The quality of student learning opportunities is meets expectations.
The quality of the information about learning opportunities meets UK expectations.
You can read our response to the report's findings here Leeds HEREC Action Plan.
These Terms and Conditions apply to all bookings commencing after 4 March 2018. For bookings made prior to this date, please contact your admissions co-ordinator or Centre staff to obtain a copy of the relevant terms and conditions and refund policies which apply to your contract with us.